A notice for a meeting and an agenda – key and notes

SOUTH YORKSHIRE RACKET SPORTS CLUB ¹

² The next meeting of the Racket Sports Club Committee will be held in the Pavilion Committee Room on Wednesday 27th / 27 February 2009. ³

⁴

AGENDA ⁵

1 Apologies for Absence ⁶

2 Minutes of the Last Meeting

3 Matters Arising from the Minutes ⁷

4 Correspondence

5 Subscriptions

6 Summer Championships

7 Club Outing to Durham Cricket Club

8 Badminton Matches

9 AOB ⁸

10 Date of next meeting

M Bedford		Thursday 21st / 21 February 2009
Hon9 Secretary

Notes
1 Did you write or type this in capitals, emboldened / in bold and centred?
2 This is the short note that is mentioned as sometimes being sent out separately from the agenda, called the notice of a meeting.
3 In single-spacing, left-justified, with a ragged right-hand margin. If it was fully justified it would have a neat margin on the right as well.
4 Did you leave a line?
5 Did you write or type this in capitals?
6 It is common to type agenda topics using capitals for most words, but Apologies for absence would also be acceptable.
The first three items on the agenda are standard for virtually all meetings.
7 Matters arising -any issues related to the previous meeting – it might be that someone notices a point needs to be clarified, or that a detail has been left out. The person taking notes at the meeting will then note any changes and corrections to be made, and this must also be recorded in the minutes.
8 AOB – an abbreviation for Any Other Business / Any other business – the time when people attending a meeting can raise their own topics.

9 Hon Secretary – ‘hon’ is short for ‘honorary‘, showing that its first meaning is a title given as an honour. Sometimes people who have contributed a lot to the arts, sports activities, industry, or the media and son, are given ‘honorary degrees‘ by universities. That means they have not worked to get this degree in the same way as undergraduates do, but are recognised as having contributed something very significant to society.
The second meaning – far more common! – is that the holder of the title such as chairman or treasurer is unpaid!